Bandai Namco Amusement Europe Ltd. Careers Site - Privacy Policy
Bandai Namco Amusement Europe (BNAE), in its capacity as data controller, is responsible for ensuring the way your personal data and the information you receive about it are held and used in accordance with data protection regulations.
This privacy policy applies to your use of this careers site including candidate applications as candidates and trainees.
If you have any questions about this policy or how BNAE processes your personal data, you can contact BNAE directly at dataqueries@bandainamco.co.uk.
You also have the option of contacting BNAE's personal data protection officer, who is responsible for advising, informing and monitoring compliance with data protection regulations. The DPO can be reached by e-mail at the address: dataqueries@bandainamco.co.uk or by post at the following postal address: Bandai Namco Amusement Europe, 37-39 Kew Foot Road Richmond, London TW9 2SS, England.
1. Who We Are
Bandai Namco Amusement Europe Ltd (“we”, “us”, “BNAE”) is the controller of your personal data on this Site. Contact: careers@bandainamco.co.uk.
2. Data We Collect
BNAE may collect, use and store the following personal data about you:
| Categories of Personal data | Detail |
|---|---|
| Identification Data |
|
| Contact Information (private and business) |
|
| Business Data |
|
We may optionally collect technical data, such as IP addresses, device and browser details, and site usage analytics. Further information on how this data is used is outlined in our Cookie Policy.
During the recruitment process, BNAE collects the personal data provided by you in this context.
BNAE also collects additional personal data on an ongoing basis as part of your recruitment-related activities throughout the recruitment process and in managing its relationship with you.
3.What happens if you don't provide the data you are asked for?
If you fail or refuse to provide certain requested information, BNAE may not be able to process your application or continue with the recruitment process. It could also prevent BNAE from complying with its legal obligations.
4. How We Use Your Data
BNAE undertakes to use your personal data only to the extent permitted by the applicable regulations.
BNAE processes your personal data mainly to enable the implementation of a legitimate interest and to comply with the legal obligations to which it is subject in its capacity as an employer.
In some cases, your personal data may be used to defend the legitimate interests of BNAE or those of third parties, provided that your interests and fundamental rights do not outweigh these interests, or when it is necessary for BNAE to establish, exercise or defend its rights in court or to respond to requests from competent authorities.
BNAE processes your personal data for the following purposes and sub-purposes:
| Purpose | Sub-purpose | Legal basis |
|---|---|---|
| Recruitment | Receipt and registration of applications | Execution of pre-contractual measures to establish the contractual relationship between BNAE and job or internship candidates (Article 6 (1) b UK GDPR) |
| Management of recruitment procedures for employees (permanent contracts, fixed-term contracts, work-study students) and interns | ||
| Assessment of the candidate's suitability for a particular job (interview) | ||
| Carrying out a personality/skills test or a situation | Prior consent of the data subject (Article 6 (1) a UK GDPR) | |
| Performing a reference check | Execution of pre-contractual measures and the establishment of the contractual relationship between BNAE and job or internship candidates (Article 6 (1) b UK GDPR) | |
| Response/communication with candidates | ||
| Building a CV library | Legitimate interests pursued by BN (Article 6 (1) f UK GDPR) |
We process your data to:
- • Review, assess, and progress your job application
- • Communicate with you about roles
- • Analyse Site performance and improve candidate experience
Your personal data is only used for the purposes for which BNAE collected it, unless it is reasonably considered that it must be used for another reason and that reason is compatible with the original purpose.
In the event that your personal data is used for subsequent purposes unrelated to the original purpose, BNAE will inform you of this, specifying the legal basis applicable at the time.
Any other purpose or any modification of the methods of processing personal data will be the subject of new information to the candidates by any appropriate means.
5. Data Sharing
We share your data with:.
- • Talent Funnel as a data processor to operate the careers site and application flow
- • Relevant internal hiring managers and group management
- • Service providers supporting Site analytics and performance
6. Under what circumstances may your personal data be shared with third parties?
BNAE may share candidate data with third parties where required to do so by law, where necessary to manage the recruitment process or where there is a legitimate interest in doing so (e.g. verification of professional references or qualifications).
BNAE requires third parties to respect the security and confidentiality of your personal data and to treat it in accordance with the regulations on the protection of personal data.
Thus, only persons duly authorised to have access to your personal data within the framework and for the sole purposes of their missions may access your personal data.
7. International Transfers
We don’t transfer data outside of the UK/EU.
8. Data Retention
Please find below the data retention information per purposes:
| Purpose | Details | Storage period in active basis | Retention periods for interim archiving |
|---|---|---|---|
| Candidate management, Recruitment process, responses to candidates, etc. | Data in the file of a candidate's application held until the signature of the Employment contract | The time of the procedure recruitment until Result of the application | In the event that the candidate is selected for the position, no interim archiving is necessary. The processed data will be reused for personnel management purposes |
| Candidate management, Recruitment process, responses to candidates, etc. | Data present in the application file of an unsuccessful candidate | The time of the procedure recruitment until Result of the application | For evidentiary purposes, for possible discrimination actions: 5 years from the date on which the position has been filled (both for than employers) |
| Creation of CV libraries (such as "pool of candidates") | For candidates who have consented to it: data in the database implementation as part of a CV library | Up to 2 years from last contact with the Unsuccessful candidate | For evidentiary purposes, for possible discrimination actions: 5 years from the date on which the position has been filled (both for than employers) |
| Job Alert Emails | For potential applicants who have consented to receive job alerts relating to the us | Until consent is withdrawn by contacting: dataqueries@bandainamco.co.uk | N/A |
Only if you have opted in to future opportunities, we retain your profile for that purpose unless you request deletion by contacting us via dataqueries@bandainamco.co.uk
9. Your Rights
In accordance with the applicable regulations on the protection of personal data, you have the following rights over your personal data:
- You may request access to the personal data that BNAE holds about you and to obtain a copy of it, including in electronic format;
- You may request the correction, updating, and, where permitted by law, the deletion of your personal data and the restriction of its processing;
- You can request, where permitted by law, to stop the use of your personal data;
- You can request the portability of your personal data, where possible;
- You may withdraw your consent when it has been obtained, without this withdrawal affecting the lawfulness of the processing previously carried out;
- You can communicate to BNAE your "advance directives" regarding your personal data in the event of your death (for example, their deletion or their transmission to any person of your choice).
Here is a summary table of the rights granted according to the legal basis of the processing:
| Access | Rectification | Erasure | Limitation | Portability | Opposition | |
|---|---|---|---|---|---|---|
| Consent | ☒ | ☒ | ☒ | ☒ | ☒ | Withdrawal |
| Contract | ☒ | ☒ | ☒ | ☒ | ☒ | ☐ |
| Legitimate interest | ☒ | ☒ | ☒ | ☒ | ☐ | ☒ |
| Legal obligation | ☒ | ☒ | ☒ | ☐ | ☐ | ☐ |
Where your processing is based on the legal obligation, the right to erasure may apply if the processing meets the following conditions:
- The personal data is no longer necessary in relation to the purposes for which it was collected or otherwise processed; or
- The personal data have been unlawfully processed; or
- Personal data must be erased in order to comply with a legal obligation under Union law or the law of the Member State to which the controller is subject
In certain circumstances, BNAE may ask you for specific information in order to confirm your identity and guarantee the exercise of your rights. This is another appropriate security measure to ensure that personal data is not disclosed to an individual who does not have the right to receive it.
If you have any questions and to exercise your rights, you can contact BNAE's human resources department by email at: careers@bandainamco.co.uk
A response will be sent to you within one month of receipt of your request. If necessary, this period may be extended by an additional two months. In this case, you will be informed and we will inform you of the reasons.
If necessary, you have the right to lodge a complaint with the Information Commissioner’s Office: https://ico.org.uk/for-the-public/make-a-subject-access-request/subject-access-request-service/
10. Security
BNAE has implemented technical and organisational security measures to protect your personal data, in particular against possible breaches that may result in the accidental or unlawful destruction, loss, alteration, access or unauthorised disclosure of personal data. For example, BNAE has put in place a measure to restrict the functions and rights of directors to only those who justify the right.
These measures ensure an appropriate level of security of personal data and take into account the state of the art, the costs of implementation in relation to the risks and the nature of the data to be protected.
BNAE also guarantees that its staff members and any other person who processes your personal data comply with the internal rules and procedures applicable in this area and in particular the technical and organisational security measures put in place to protect your personal data.
In the event of a personal data breach, BNAE will inform you and the competent personal data protection authority (the Information Commissioner’s Office) if the conditions required by the regulations relating to the protection of personal data are met.
11. Changes
We may update this policy. Latest version will always be published on the Site with the revision date.
